Financial Aid

The Student Financial Aid Office provides applications, forms, and guidance to students to facilitate the process of applying for student financial aid. The Student Financial Aid Office administers various federal and state programs to offer financial resources for students.

Important Dates and Deadlines

SWTJC FAFSA Federal School Code
003614

Financial Aid Awards

Review awards in Self-Service.

Watch our Self-Service tutorial on submitting documents and accessing Award Letters through Self-Service.

Financial Aid Bookstore Charges

Fall 2024 charges begin on August 14, 2024, and end on October 23, 2024.

Financial Aid Refunds

Fall 2024 refunds will be released on November 8, 2024.

Incomplete Files

If you are missing any documents, please review your Financial Aid Self-Service account and submit any missing documentation.

Are you taking classes at SWTJC and would like to earn some money? The SWTJC Financial Aid Department is currently taking applications for many Work-Study positions available for students attending SWTJC. The Federal College Work-Study Program (FCWSP) is an employment program that provides on and off-campus work experience opportunities for students while gaining an education. The FCWSP is awarded on a first-come, first-served basis, depending on your financial need. If you are interested in applying for the Work-Study program you first must have completed a Free Application for Federal Student Aid (FAFSA). Secondly, you must submit a Work-Study application to the Financial Aid Office, and finally, you will be required to attend a College Work-Study Seminar during the semester you are hired. The Work-Study application can be found on the Student Employment page and can be uploaded to the Self-Service page.

If you have questions about the program, please contact the SWTJC Financial Aid Department at (830) 591-7368. Southwest Texas Junior College does not discriminate in admission or access to, or treatment or employment in, its services, programs or activities on the basis of race, color, national origin, sex, religion, age or disability. SWTJC is an equal-opportunity employer and affords equal opportunity to all applicants for all positions.

Keep the following dates in mind when applying for Financial Aid.

When to fill out the Free Application for Federal Student Aid (FAFSA)?

FAFSA Deadlines
School Year Attending College	Dates to Submit a FAFSA	Required Income and Tax Information Year
Fall 2023, Spring 2024, Summer I & II 2024	Oct. 1, 2022 - Jun. 30, 2024	2021

SWTJC sets priority dates to ensure a timely review of your FAFSA.

If you plan to attend Fall, the priority deadline for submitting your FAFSA application is January 15th.
If you plan to attend Spring, the priority deadline for submitting your FAFSA application is January 15th.
If you plan to attend Summer, the priority deadline for submitting your FAFSA application is March 1st.

Most scholarship programs have individual deadlines you must meet to be considered for an award; we recommend that you apply as early as possible.

Get more information and apply for scholarships by visiting the Scholarships page.

The SWTJC 2024 - 2025 Academic Scholarship Application is due May 17, 2024. (Deadline Extended)

Apply for External Scholarships; more information is available by visiting the Scholarships page.

If you attended any other institution(s), you must submit all official transcripts to the Office of Admissions and they will evaluate them before we can award Financial Aid.

The deadlines for submitting transcripts are the same as the FAFSA priority deadlines.

Federal regulations require you to repay a portion of Financial Aid funds if you withdraw from all classes before satisfying the 60% completion rule for the enrollment term.

If you are dropping a class or withdrawing from classes after the census date, please contact your Financial Aid Advisor.

Applying for Financial Aid

Online (quickest response): Applicants are encouraged to fill out the Free Application for Federal Student Aid (FAFSA) online at https://studentaid.gov/ (SWTJC school code: 003614). Computers are available at our campuses located in Uvalde, Eagle Pass, Del Rio, and Crystal City.

After You Apply

FAFSA on the web: Your application will be processed as soon as you submit to the Department of Education.

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Complete a FAFSA Online (SWTJC School Code: 003614)

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Contact Information

Contact Information
	Yvette Mirelez Director yvetteh@swtjc.edu (830) 591-7318
	Cynthia A. Martinez Assistant Director camartinez14599@swtjc.edu (830) 591-7242
	Barry W. Zimmerman Advisor bwzimmerman@swtjc.edu (830) 591-7272
	Connie Silva Advisor csilva@swtjc.edu (830) 591-4162
	Isabel Ybarra Advisor miybarra@swtjc.edu (830) 591-7275
	Ana Oca Advisor ana.oca@swtjc.edu (830) 758-4116
	Jesus Castorena, III Advisor jcastorena@swtjc.edu (830) 703-1579

Federal Financial Aid Regulation

It is important to take academic courses that match your program’s degree requirements because federal and state governments have mandated that all students receiving financial aid must take courses that apply towards their degree program.

College institutions are held accountable to make sure students are taking the proper courses, and could lose their ability to offer financial aid to all students if they do not comply with this federal regulation.

The federal financial aid regulation applies to all academic semesters.

Pre-requisite Courses

Pre-requisite courses for federal aid since they are needed to fulfill the actual requirements for a student’s degree program. –Note: prerequisites are not always listed in the academic advisement report for a specific degree program; however, if prerequisites are required for the degree program a student is pursuing, these will be noted in their student account so that they may receive federal funding for these particular courses.

Non-degree

Non-degree seeking students are not eligible for federal student financial aid, or for state and institutional grants and scholarship; therefore the federal financial aid regulation does not apply.

Remedial Coursework Limit

30 semester hours

Courses required for transfer Bachelor's Degree

Once a student completes their academic requirements for their degree plan program at SWTJC, financial aid will not cover additional courses that they may want to take to meet the requirements for a degree at another university or college. Students may still want to complete the additional courses at SWTJC but will be responsible to pay for these courses out of pocket. Careful planning with an academic advisor upon transferring, or after a program change, may help students navigate around this problem.

Academic Courses not Eligible for Degree Programs

Financial Aid Forms

The following Financial Aid forms are available in a .pdf format for downloading. To fill in a form, please save the form to your computer, fill in your responses, save the changes to the form and submit through Self-Service.

Each of the documents has specific instructions and should only be printed and submitted if a Financial Aid Advisor or a letter from the Financial Aid Office has directed you to print and submit the form.

If you have questions regarding these forms please contact the Student Financial Aid Office at (830) 591-7368.