SKIP TO PAGE CONTENT

Faculty & Staff Business Office

Faculty & Staff Business Office

Dedicated to supporting the mission of Southwest Texas Junior College to provide accessible, affordable, high-quality education by providing financial services with integrity, creativity, flexibility, respect, confidentiality, and professionalism. Our mission is to promote fiscal responsibility by providing our clients with the necessary services to fulfill their financial obligations to or from the College while maintaining the College’s principles and safeguarding the assets of the College.

Contact Information

The Southwest Texas Junior College Business Office serves and supports our faculty, staff, administration, and most importantly, our students, with accurate and timely information delivered in a clear and thoughtful manner with quality service.

The SWTJC Business Office is located in the Rodolfo R. and Dolores Flores Student Services Building (Building A) on the Uvalde campus. The Business Office hours are Monday - Thursday from 8:00 am to 6:00 pm, and Friday from 8:00 am to 4:00 pm.

To contact the Business Office, please call (830) 591-7365. 

Business Office Policy

Grants Accounting Policy & Procedures
Purchasing Policy
Procurement Card (P-Card) Policy
Travel Policy

Federal Educational Rights and Privacy Act (FERPA) 

Other Links

 Contact Us
 Student Business Office
 Contact the State of Texas Expenditure Database

Business Office


Purchasing

Please download forms to your computer (using save as), then complete, print, route for approvals, and then submit to the Business Office (forms completed within the browser may not work as they should).

Purchasing Policy
Procurement Card (P-Card) Policy
Consortium Memberships

P-Card Forms

Application Form
Cardholder Agreement Form
P-Card Reconciliation Form
Transaction Log
Travel P-Card Application

Other Purchasing Forms

Purchase Order Terms and Conditions
SWTJC Sales Tax Exempt Form
W-9 Form
Web Requisition Manual 


Travel

Please download forms to your computer (using save as), then complete, print, route for approvals, and then submit to the Business Office (forms completed within the browser may not work as they should).

Travel Policy

Travel Forms

Hotel Occupancy Tax Exemption Certificate
Travel P-card Application
Local Travel Reimbursement Form Instructions
Local Travel Reimbursement Form
Overnight Travel Reimbursement Form Instructions 
Overnight Travel Request and Reimbursement Form
Vehicle Request Form

Per Diem Rates Current FY (external link) 


Budget Tools

For more information on your department’s current budget numbers and expenses log on to Self-Service, click on Financial Management, click on Budget to Actuals, then enter your fund and department numbers.

FY 2025 Operating Budget
FY 2024 Operating Budget
FY 2023 Operating Budget
FY 2022 Operating Budget
FY 2021 Operating Budget
FY 2020 Operating Budget
FY 2019 Operating Budget
FY 2018 Operating Budget
FY 2017 Operating Budget Amended
FY 2017 Operating Budget
FY 2016 Operating Budget
FY 2015 Operating Budget
FY 2014 Operating Budget

Budget Template
Department Codes
Fund Codes
Location Codes
Object Codes 
Standard Operating Procedure - How to Check Budget

Expense categories:

2022-23 Summary Check Register
2021-22 Summary Check Register
2020-21 Summary Check Register
2019-20 Summary Check Register
2018-19 Summary Check Register
2017-18 Summary Check Register
2016-17 Summary Check Register
2015-16 Summary Check Register
2014-15 Summary Check Register

2022-2023 Legislative Appropriations Request
2020-2021 Legislative Appropriations Request
2018-2019 Legislative Appropriations Request
2016-2017 Legislative Appropriations Request
2014-2015 Legislative Appropriations Request

FY 2023 Annual Financial Report
FY 2022 Annual Financial Report
FY 2021 Annual Financial Report
FY 2020 Annual Financial Report
FY 2019 Annual Financial Report
FY 2018 Annual Financial Report
FY 2017 Annual Financial Report
FY 2016 Annual Financial Report
FY 2015 Annual Financial Report
FY 2014 Annual Financial Report 

Governor's 5% General Revenue Reduction Request


Investment Information

Southwest Texas Junior College does not employ outside investment advisors or managers.

Southwest Texas Junior College does not use soft dollar, directed brokerage, or directed commission, commission recapture, or similar arrangements.

Southwest Texas Junior College is not associated with an independent endowment or foundation. However, SWTJC is associated with a component unit - Southwest Texas Junior College Foundation, Inc.

SWTJC Investment Policy

Investment Disclosure Statements

  

Quarterly and Annual Investment Reports:

Fiscal Year 2024

August 2024 Quarterly Investment Report
May 2024 Quarterly Investment Report
February 2024 Quarterly Investment Report
November 2023 Quarterly Investment Report

Fiscal Year 2023

August 2023 Quarterly Investment Report
May 2023 Quarterly Investment Report
February 2023 Quarterly Investment Report
November 2022 Quarterly Investment Report

Fiscal Year 2022

August 2022 Quarterly Investment Report
May 2022 Quarterly Investment Report
February 2022 Quarterly Investment Report
November 2021 Quarterly Investment Report

Fiscal Year 2021

August 2021 Quarterly Investment Report
May 2021 Quarterly Investment Report
February 2021 Quarterly Investment Report
November 2020 Quarterly Investment Report

Fiscal Year 2020

August 2020 Quarterly Investment Report
May 2020 Quarterly Investment Report
February 2020 Quarterly Investment Report
November 2019 Quarterly Investment Report

Fiscal Year 2019

August 2019 Quarterly Investment Report
May 2019 Quarterly Investment Report
February 2019 Quarterly Investment Report
November 2018 Quarterly Investment Report

Fiscal Year 2018

August 2018 Quarterly Investment Report
May 2018 Quarterly Investment Report
February 2018 Quarterly Investment Report
November 2017 Quarterly Investment Report

Fiscal Year 2017

August 2017 Quarterly Investment Report
May 2017 Quarterly Investment Report

February 2017 Quarterly Investment Report
November 2016 Quarterly Investment Report

Annual Investment Reports 

Fiscal Year 2023 Investment Report
Fiscal Year 2022 Investment Report
Fiscal Year 2021 Investment Report
Fiscal Year 2020 Investment Report
Fiscal Year 2019 Investment Report
Fiscal Year 2018 Investment Report
Fiscal Year 2017 Investment Report
Fiscal Year 2016 Investment Report
Fiscal Year 2015 Investment Report
Fiscal Year 2014 Investment Report

 

Other Information:

Independent Auditor's Report on Compliance with the Texas State Public Funds Investment Act